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DPP - How to Register in the EU DPP Registry

IMPORTANT: This article is for reference only. The EU DPP Registry is run by the European Commission, not by Scantrust. The information below summarises the Commission's DPP Registry User Guide for Economic Operators (version 1.03, 16 September 2026), the Commission webinar EU Digital Product Passport for Batteries, third webinar (30 September 2026, including the live demo of the Registry and the Q&A) and the Commission video Economic Operators identity verification process for the DPP Registry. The Registry can change at any time, so always check the official guide before you start.

This article explains how your organisation enrols and gets verified in the EU DPP Registry, and how a DPP is registered there. It applies to all brand owners who place products on the EU market.

Let's get started.

1. What the EU DPP Registry is

The EU DPP Registry is the European Commission's central index of Digital Product Passports. It is live at registry.product-passport.ec.europa.eu.

  • It stores only a registration record for each DPP: the Unique Product Identifier (UPI), the location where the passport is hosted, and some metadata.
  • It does not store the full passport data. That stays with you, the economic operator, or with a service provider you choose.
  • Customs and market surveillance authorities use the Registry to check compliance.
  • Only verified economic operators can register DPPs. There is no subscription fee.
  • The registration must be done by the economic operator that places the product on the EU market (for example the EU manufacturer or importer). The Commission confirmed in the webinar that registration cannot be delegated to a DPP service provider or any other party. Other passport tasks, such as hosting and updating the passport data, can be outsourced.
  • Each company can be registered and verified only once. Several users can then work in the same company account.

2. Before you start

Prepare the following:

  • An EU Login account. This is the European Commission's sign-in service. You can create one for free from the EU Login sign-in page by clicking Create an account.
  • Your organisation's official details, exactly as they appear in your company registration: legal name, legal address, country of registration and one identifier (National Trade Register number is preferred; LEI, VAT and eID are also accepted).
  • A compliance contact (email and phone). Authorities may use it to contact you about DPP registrations. It is not shown publicly.
  • Your legal representative: the person legally allowed to sign or seal on behalf of your organisation.
  • A qualified electronic seal (QSeal) for companies, or a qualified electronic signature (QES) for sole traders. Both are issued by a Qualified Trust Service Provider (QTSP). You can find QTSPs in the EU/EEA Trusted List Browser.

Tip: the seal or signature must come from a smart card, a USB token or a remote signing service run by the QTSP. A certificate installed as a software file (.p12 or .pfx) is not enough and will be rejected.

3. Enrol your organisation

Watch this short video from the European Commission. It shows how to enrol and verify your organisation. Sections 3 and 4 below summarise it.

  1. Go to registry.product-passport.ec.europa.eu and sign in with your EU Login.
  2. On the Welcome page, click Enrol New Organisation.
  3. Select the organisation type:
    • Legal Person for a registered company or other legal entity.
    • Natural Person for an individual acting in their own name.
  4. Fill in the mandatory fields (marked with a red asterisk): legal name, legal address, country of registration, identifier type and identifier, and compliance contact.
    • The legal name, country and identifier must match the details in your QSeal or QES certificate exactly. If you are not sure which identifier to use, ask your QTSP.
    • Enter the full identifier exactly as it appears in the certificate, including any country or type prefix, not only the national registration number.
  5. Click Save, then click Start Verification.

4. Verify your organisation

  1. Enter the first name, last name and email of your legal representative.
    • The certificate is checked against the organisation details you entered during enrolment, not against the legal representative details.
  2. Click Request Declaration, then Continue. The Registry generates a PDF declaration with your details, sealed by the European Commission.
  3. When it is ready, click Download PDF. The declaration is available in English only.
  4. Have your legal representative sign or seal the downloaded PDF with your QSeal or QES. This step happens outside the Registry. Sole traders can also sign with a national eID card and card reader, if the national system is eIDAS-qualified.
    • Do not change the PDF in any other way, or verification will fail.
    • The signature must use a PAdES Baseline format (B, T, LT or LTA). If you sign with Adobe Acrobat, go to Preferences > Signatures > Creation & Appearance and set the Default Signing Format to CAdES-Equivalent before you sign. The PKCS#7 format, the default on some installations, is rejected.
    • The Commission offers free tools to sign the PDF (DSS Standalone Application) and to check it before uploading (DSS Validation WebApp). The validation result should show QESeal (company) or QESig (sole trader).
  5. Back in the Registry, click Continue and upload the signed PDF (drag and drop or Choose File).
  6. Click Verify your Organisation, then Continue.
  7. Check the result in the Activity Dashboard:
    • PROCESSING: the check is still running.
    • SUCCESS: your organisation is verified, and you become its Administrator in the Registry.
    • FAILURE: click View Detail to see the error report. It names each field that does not match the seal or signature. Fix the issues, then use Upload PDF Declaration, Restart Verification or Organisation Information to try again.

The most common reasons for rejection are a certificate that does not match the details you entered, a non-qualified (software) certificate, a wrong signature format, or a PDF that was changed after download.

5. Register a DPP

IMPORTANT: as of the guide's latest version, DPP registration for batteries cannot be completed yet, because the Commission has not finished the data definitions for this product group. Other product groups will follow as their rules are adopted.

Once registration opens for your product group, the process is:

  1. In the side menu, click DPP Registration, select the product group and click Continue.
  2. Choose a submission method:
    • Online registration form: one DPP at a time. Enter the Unique Product Identifier (UPI), a URL that must lead to where your passport is hosted. Model and batch identifiers are optional.
    • File upload submission: up to 100 DPPs in one XML or JSON file. Templates are available for download on the same page. If one DPP in the file has an error, the whole file is rejected.
  3. Click Submit, then Continue.
  4. Check the outcome in the Activity Dashboard. A successful registration returns a Unique Registration Identifier (URI) for each DPP.

For batteries, the registration number does not need to be added to the customs declaration. For products covered by the Ecodesign Regulation (ESPR), it will be required, so customs can check the registration.

The Commission also announced a service account guide and API integration guidelines (planned for the end of December 2026), which will allow registration from other systems.

6. Practise in the test environment

You can try enrolment and registration safely in the DPP Registry test environment. It needs a separate EU Login account, uses the same verification process as the live Registry, and nothing you do there affects official data.

7. Where to get help

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